Skip to main content

Copyright Information: Print Course Packs (with FAQ)

A course pack is a compilation of works from one or more sources. The MRU Bookstore works closely with the Copyright Advisor to make sure course packs are compliant with the Copyright Act and MRU Use of Copyright Materials Policy (POL #1610). The Bookstore will continue to handle faculty requests for course packs and will follow the established deadlines for submissions. ALL items requested for inclusion in course packs will be reviewed by the MRU Copyright Advisor for copyright compliance and checked against the Library holdings.

Faculty are always encouraged to submit their course pack material as soon as possible. In the event non-compliant material is submitted, you will want to give yourself as much time as possible to find alternative material. Please also ensure that you complete each form in its entirety to avoid further delays.

If the MRU Library does not have access to the material you seek, you can always ask for permission from the copyright owner, or the Copyright Advisor may assist you in seeking those permissions. Please note that some permissions require payment and may be cost prohibitive. It is therefore prudent to keep alternative material in mind.

Print Course Packs: Basics

Course Packs

If you want to distribute paper copies of all the readings for your course, then the MRU Bookstore can assist you by:

  • working with the MRU Copyright Advisor to ensure that the readings you are including in the course pack are in compliance with the Copyright Act;
  • working with the Digital Print Centre (Document Services) to print the course pack; and
  • making it available for purchase by your students.

Note: there are forms that must be completed prior to submitting your course pack. The forms provide details such as book/journal title, web address, author name, ISBN/ISSN number, page range and total number of pages in a book that will help to reduce processing times.

The cost of course packs varies depending on copyright fees, the number of pages and documents, and the volume of course packs being produced. Those costs are reflected in the selling price of the course pack.

If you have any questions about the process of ordering a course pack and related copyright issues, contact the MRU Bookstore (ask for Janine Gillespie).

 

Back to the Top

 

Course Packs FAQ

What is a course pack? Can I use a course pack in my course?

A course pack is a compilation of works from one or more sources. The MRU Bookstore can assist you in producing a course pack by liaising with the MRU Copyright Advisor to apply copyright law and the terms of MRU's digital license (where possible), and where necessary, negotiating with the publishers or copyright holders for the material you wish to use. The cost of course packs will vary depending on fees charged by copyright holders (where required), the number of pages and documents, and the volume of course packs being produced. Those costs are reflected in the selling price of the course pack.

Please contact the MRU Bookstore for more information on how to create a course pack, as well as important deadlines.

 

Back to the Top

 

What can I do to help ensure course pack copyright compliance?

Please make sure you do the following prior to submitting your course pack for copyright review:

  • Forms
    • ensure all forms are accurately and completely filled out;
    • list ALL copyrighted information, even if you own the copyright!
    • Even if information seems redundant, it may be required for record keeping purposes or for permission requests, so please be sure to include it.
  • Permissions
    • clearly identify any works for which permissions still need to be sought, and ensure you give the Copyright Advisor sufficient time to seek permissions;
    • if a copyright holder granted permission, include a copy of that permission with your completed forms;
    • ensure any permissions you have are current and cover your intended use.
  • Websites
    • if you have taken material from a website, make sure to include a copy of the website terms of use;
    • note that images taken from a website may require separate permission.
  • Licensed Material
    • If you are using material pursuant to a license, make sure to either:
      • include a copy of the license agreement, or
      • in the case of journal articles, list the database from which it was taken.
    • For Creative Commons licensed material, make sure the license permits your intended use.

 

Back to Top

 

Do I need to obtain permission to use copyrighted material in my course packs?

If you have engaged the MRU Bookstore to produce the course pack, the MRU Copyright Advisor will ensure that the copyrighted works are included in your course pack in compliance with copyright laws. There are three ways that you may include copyrighted material in a course pack:

  • the material is covered by an electronic resources license, if the terms of the MRU digital licenses permit the making of copies for inclusion in course packs;
  • Fair Dealing, if the copy requested falls within MRU's Fair Dealing Guidelines; or
  • express permission from the copyright holder, or their representative.

If you have not engaged the MRU Bookstore to produce a course pack, express permission from the copyright holder, or their representative will likely be necessary.

If you have any questions about copyrighted materials you would like to include in a course pack, please email the MRU Copyright Advisor at MRUcopyright@mtroyal.ca.

 

Back to the Top

 

If I am the creator/author of a work, can I use the work in a course pack?

If you hold copyright then you have the authority to grant permission for the use of the work (in a course pack, handout etc.). If you have assigned your copyright to a publisher or if you co-authored the work, then you do not have this authority. 

 

Back to the Top

 

If I have permission to put something on MRU's learning management system (Blackboard), does this mean I can also include it in my custom course packs?

Not necessarily. It depends on what permission you are relying upon.

If the copy you've placed on the learning management system (Blackboard) is a short excerpt (as defined in the MRU Fair Dealing Guidelines), the same short excerpt may be made available to students in a course pack, and/or a class handout. Please consult the MRU Fair Dealing Guidelines for further information and important restrictions.

If you've placed a copy on Blackboard pursuant to the terms of an electronic resources license, then you must confirm that the terms of the license permit using the work in a course pack. Not all licenses allow this. Please contact the MRU Copyright Advisor at MRUcopyright@mtroyal.ca.

 

Back to the Top

 

Note 1: Journal Articles & Electronic Resources

If you wish you to include a journal article taken from an electronic database or another electronic resource as part of your course material, you must comply with the terms of the license agreement.  Each electronic item is governed by a license agreement, and we must comply with the terms of the license when using electronic material.

Click here for more information on license agreements, how to use electronic resources or journal articles taken from electronic databases in your course pack.

 

Back to the Top

 

Note 2: A Note on Sources

When compiling material for your course, please note that the university or faculty member must be in lawful possession of the Work from which the copy of the Short Excerpt is made.  Being in lawful possession includes the following:

  • a work is in the collection of the university library, a department or a faculty member;
  • a work is borrowed by the university library or faculty member through an inter-library loan (and complies with the conditions imposed by the lending institution); and
  • the university or faculty member has a copy  of the Work, or a portion of a Work, pursuant to fair dealing or as otherwise permitted pursuant to the Copyright Act.

The Fair Dealing Guidelines do not permit copying or communicating a Work for a lecture or presentation that is open to the general public, i.e. a lecture or presentation that is not restricted to students specifically enrolled in a course of study at MRU. Depending on the circumstances, the fair dealing exception may apply where the lecture or presentation is open to the public, but a separate fair dealing analysis is required to make that determination.  For information and assistance, contact the MRU Copyright Advisor at MRUcopyright@mtroyal.ca.

 

Back to the Top

 

Licensing Information

Creative Commons License
This work is licensed under a CC BY 4.0 International License.

Have a copyright question?

If after browsing this guide you still have questions or require additional information please contact MRUcopyright@mtroyal.ca, or by phone at 403.440.6618.