In order to use copyright-protected works, permission must be granted by the copyright holder unless your use is considered Fair Dealing. This granting of permission is sometimes referred to as "licensing."
For use of copyright works in course packs, a learning management system (Blackboard), or the classroom (e.g. handouts), complete the request form and return to the Copyright Advisor. The Copyright Advisor will then seek permission on your behalf.
Please give the Copyright Advisor as much notice as possible for obtaining your requested permission, as it can often take weeks (or, in some circumstances, months) to get a reply.
You can also request permission to use copyright works yourself by contacting the copyright owner. If you choose to contact the copyright owner yourself, you will need to include the following information:
(1) An exact description of the item:
(2) A description of the proposed use, including duration and form of distribution:
(3) A statement on profit:
(4) Information on who you are, including contact information:
(5) Inquire about costs or other requirements for obtaining copyright approval.
It is important to make sure you contact the actual copyright owner. The author of a work may not always be the copyright owner, just as the website owner may not always own the copyright in the photographs on the website. It is equally as important to specify how the copyright work will be used. Even if you have permission for classroom use, you need explicit permission to post items online and in Blackboard. Be as detailed as possible in describing the intended use of the material. A sample letter for students is included below.
Permission needs to be in written form (email is okay), and a record needs to be kept as long as the work is being used.
If you are unable to secure permission to use a work, and your use does not fall under the category of Fair Dealing, you will not be able to use this work. Using copyright protected works without permission is a violation of the law and could result in the copyright holder making a copyright infringement claim.
For alternatives to using copyright-protected work see the Copyright-Friendly Resources section of this guide.
If you would like the Copyright Advisor to seek copyright permission(s) on your behalf, kindly fill out the Copyright Permission Request Form and submit it to the Copyright Advisor. Typically it is the Copyright Advisor (as opposed to individuals) who make copyright permission requests on behalf of Mount Royal University.
Students and Faculty are encouraged to make copyright permission requests for themselves, although the Copyright Advisor can also make such requests on their behalf or help as requested. If you use any of the sample letters, please note that you may need to alter the letters to suit your particular request. You are encouraged to contact the Copyright Advisor at MRUcopyright@mtroyal.ca if you have any questions or require further assistance.
Note that it may take several weeks (or, in some circumstances, months!) to get some permissions. Please give the Copyright Advisor 6-8 weeks for necessary copyright permission(s) where possible.
If, after browsing this guide, you still have questions or require additional information please contact MRUcopyright@mtroyal.ca, or 403.440.6618.
The Copyright Advisor is also available in EL1132 for drop-in office hours: